If there’s one thing we know at Printer Copier Guys, it’s that your Xerox copier is a workhorse—and when it runs well, your office runs well. But like any hardworking machine, it needs a little TLC to stay in top shape. The good news? You don’t need to be a technician to keep your copier performing at its best. A few easy maintenance habits can go a long way in extending its life, reducing downtime, and saving you money in the long run.
Here’s how to keep your Xerox copier happy (and your office stress-free).
1. Keep It Clean—Inside and Out
Dust and debris are your copier’s worst enemy. Over time, they can cause paper jams, poor print quality, and even internal damage.
Quick tips:
- Wipe down the exterior weekly with a lint-free cloth.
- Clean the glass surface regularly—fingerprints and smudges affect scan/print quality.
- Use a can of compressed air to gently clear out vents and paper trays.
Pro Tip: Never spray cleaner directly on the machine—always spray on a cloth first.
2. Use the Right Paper and Store It Properly
It sounds simple, but paper quality matters. Cheap or improperly stored paper can cause jams, wear down parts, and leave dust behind.
Best practices:
- Use Xerox-recommended or high-quality office paper.
- Store paper flat, in a dry place, and avoid humid areas.
- Fan the stack before loading it to avoid static and sticking.
3. Handle Jams the Right Way
Paper jams are annoying—but forcing the paper out or using tools to pry it loose can do more damage than good.
Here’s what to do:
- Follow the on-screen prompts or printed guide on the machine.
- Remove jammed paper slowly and evenly—never yank.
- Check for any torn scraps left behind.
Bonus Tip: If your copier jams frequently, it might be time for a service check-up.
4. Replace Toner and Supplies On Time
Don’t wait until the toner is bone dry or the drum unit throws up warning messages. Running your copier with depleted supplies can hurt print quality and cause internal wear.
Stick to Xerox-approved toner and parts, and don’t ignore supply alerts—they’re there to protect your machine.
5. Schedule Routine Professional Maintenance
Even with great daily care, every copier needs a deeper clean and inspection now and then. Just like your car, a regular tune-up prevents bigger issues down the line.
At Printer Copier Guys, we offer copier service maintenance agreement that include preventative maintenance, toner delivery, and priority support—so you’re never caught off guard.
6. Train Your Team
One of the most common causes of copier issues? Well-meaning users who don’t know what they’re doing.
Spend a few minutes showing your team:
- How to load paper correctly
- How to clear basic jams
- How to scan, copy, or print securely
The more your team knows, the less chance your copier has of being mistreated.
Keep Your Copier Running Like New
Copiers don’t have to be high-maintenance—they just need regular, thoughtful care. With a little effort, you can extend the life of your Xerox copier and keep your office running smoothly day in, day out.
At Printer Copier Guys, we don’t just lease and sell copiers—we help you get the most out of them. Need toner? Service? A maintenance plan? We’ve got your back. Reach out anytime for expert advice, friendly support, and copier solutions that work as hard as you do.