Leasing a copier in 2025 isn’t just about getting a shiny new machine—it’s about making a smart business decision that supports your day-to-day workflow and your bottom line. At Printer Copier Guys, we’ve helped hundreds of offices across industries find the right copier lease for their needs, and we’re here to break down what you should really know before signing on the dotted line.
1. Know Your Office’s Copying and Printing Volume
Before you even look at machines, think about how much you’re printing and copying each month. Is your office cranking out thousands of pages a week? Or are you more of a light-duty team that just needs occasional printing?
Most copier leases are structured around monthly volume. Picking the right tier means you won’t overpay for capacity you don’t need—or worse, rack up overage fees for going beyond your limit.
➡️ Pro Tip: Gather 1–2 months of print logs or ask us to help estimate your volume.
2. Decide What Features You Actually Need
Not all copiers are created equal. Some are simple black-and-white machines; others are full-blown multifunction beasts with scanning, faxing, and secure cloud printing.
In 2025, many Xerox copiers offer:
- Mobile & wireless printing
- Secure document scanning
- Cloud storage integration
- High-speed color output
Don’t overpay for bells and whistles you’ll never use—but also don’t cut corners on features that will save your team time and effort.
3. Understand the Lease Terms
Leases typically run 36, 48, or 60 months. A longer term usually means a lower monthly payment—but make sure the contract fits your business plans. Planning to grow or move soon? You may want more flexibility.
Also, make sure you’re clear on:
- Buyout options at the end of the lease (fair market value vs. $1 buyout)
- What’s included—service, toner, parts, delivery?
- What happens if you exceed your print volume or need an early upgrade
We walk all our customers through the fine print, so there are no surprises down the road.
4. Ask About Service & Support
One of the best perks of leasing through Printer Copier Guys is that we include full service and support with most leases. That means:
- No surprise maintenance bills
- Toner and supplies delivered when you need them
- Fast response if your copier goes down
In short: less downtime, more peace of mind.
5. Think Ahead—Will This Copier Still Work for You in 3 Years?
Business changes fast. Your copier needs today may look very different in a few years. That’s why many of our customers appreciate the flexibility leasing provides—you can upgrade mid-term, renew with a new model, or scale up as your office grows.
We’ll help you choose a model that fits your needs now and leaves room to grow.
Ready to Lease Smarter?
Leasing a copier isn’t just a financial decision—it’s an operational one. The right lease gives you predictable costs, modern features, reliable support, and room to grow—all without tying up a chunk of your capital.
At Printer Copier Guys, we don’t do cookie-cutter leases. We match your team with the right Xerox copier, the right service plan, and the right payment terms—so you can focus on running your business.
📞 Have questions or want to compare lease options?
Visit pcgcopiers.com or give us a call. We’ll make it simple, straightforward, and worth your time.