Let’s face it—copiers aren’t exactly the most exciting part of running a business. But when yours isn’t working, it suddenly becomes the most important thing in the office. So if you’re in the market for a new Xerox copier, the big question is: Should you lease or buy?
At Printer Copier Guys, we get this question all the time. So let’s break it down—no fluff, just real talk about whether leasing a Xerox copier is the smart move for your business in 2025.
The Basics: What Does Leasing Actually Mean?
Leasing a copier is kind of like leasing a car. You get to use a brand-new Xerox machine without paying the full price upfront. Instead, you make predictable monthly payments for a set term—usually 36 to 60 months. At the end of the lease, you can choose to upgrade, extend the lease, or buy out the equipment.
Why Leasing Makes Sense (for Most Businesses)
Here are some real-world reasons why leasing might be the smarter option:
🔄 Access to the Latest Tech
Technology moves fast—especially in the copier world. Leasing allows you to upgrade to newer Xerox models every few years without getting stuck with outdated equipment.
💰 Lower Upfront Costs
Buying a copier outright can cost thousands. Leasing frees up that capital so you can invest in other areas of your business, like hiring or marketing.
📈 Predictable Budgeting
Monthly lease payments are consistent, making it easier to plan your budget. No surprise repair bills or maintenance costs—especially if your lease includes a service plan (which we always recommend!).
🛠️ Ongoing Maintenance & Support
Most leases include service, toner, and parts. So if something goes wrong? You’re covered. That’s a big relief for busy offices that can’t afford downtime.
When Buying Might Make More Sense
While leasing works for most, here are a few cases where buying might be better:
- You plan to use the same copier for 7+ years.
- You have the budget to buy outright and want to avoid long-term payments.
- You prefer to own all assets outright for accounting or tax reasons.
Still unsure? We can help you run the numbers.
How to Choose the Right Lease Plan
Not all leases are created equal. Here’s what to keep in mind when exploring options:
- Length of Term: 36 to 60 months is standard—shorter leases cost more monthly but allow quicker upgrades.
- Included Services: Does the lease include toner, parts, and support? (Ours do!)
- Buyout Option: Know whether it’s a $1 buyout, FMV (fair market value), or something else.
At Printer Copier Guys, we walk you through all of this so there are no surprises.
Real Talk: Is Leasing Smart?
In most cases—yes, leasing a Xerox copier is a smart move. You get flexibility, cash flow protection, and pro-level support baked right into your monthly payment. It’s a modern solution that keeps your office running without the stress.
Let’s Talk Options
Still weighing the pros and cons? That’s what we’re here for. Whether you’re ready to lease or just exploring what’s out there, we’ll help you find the Xerox copier that fits your office’s needs and your budget.
📞 Call us or visit pcgcopiers.com to get started.